Stephanie Williams
Jan 16, 2026
Use this one-page template to clearly define a project before work begins. Clarity upfront prevents confusion, scope creep, and stalled progress.
Project Name:
Project Owner (Accountable):
Date Created:
Target Completion Date:
1. Problem Statement
What problem(s) are we solving or opportunity are we addressing?(Keep this short and specific.)
2. Project Goal
What does success look like when this project is complete?(Describe the outcome, not the work.)
3. Definition of “Done”
The project will be considered complete when:
4. Project Scope
In Scope (Included)
Out of Scope (Not Included)
5. Key Stakeholders & Roles
Decision-Maker(s):
Team Members / Contributors:
6. High-Level Approach
How will the work be completed? (Phases or major steps)
Phase 1:
Phase 2:
Phase 3:
7. Assumptions, Risks, & Constraints
Assumptions:
Risks:
Constraints (time, budget, resources):
8. Communication & Check-Ins
How often will progress be reviewed?☐ Weekly ☐ Bi-weekly ☐ Other:
How will progress be tracked?☐ Task list ☐ Kanban board ☐ Shared document ☐ Other:
Final Reminder - If this page isn’t clear, the project won’t be either.